Presbytery of the James will convene a stated meeting at Fairfield Presbyterian Church and via Zoom at 9:30 a.m. on Saturday, February 21, 2026.
Special note: To vote at this meeting, you will need to be logged into the Zoom app OR attend in-person. You will still be able to hear the meeting if calling in by phone, but you will not have the option to vote that way.
Agenda
The meeting will include the following:
- 9:30 Call to Order and Prayer
- 9:45 Worship Service with Installation of Moderator and Vice Moderator
- 10:30 BREAK
- 10:45 Temporary Stated Clerk / Presbyter Report
- 10:55 Commission on Ministry Report
- 11:00 Committee on Preparation for Ministry Reports
- Examinations
- 12:00 LUNCH
- 12:45 Mission Council
- 1:00 Committee on Nominations
- 1:15 Commissioning of GA Commissioners/Delegates
- 1:20 Presentation from POJ Disaster Relief Team
- 1:30 Camp Hanover
- 1:40 Leadership Connection Team
- 1:45 Adjournment
Check-in for in-person attendees begins at 8:30 a.m. The Zoom meeting will open at 9:00 a.m. for virtual participants. An orientation for all attendees will occur at 9:15.
The meeting will break between 12:00 and 12:45 for lunch.
Meeting Documents
Review the meeting packet below in advance of the meeting.
Includes boundary expectations, health expectations, RE commissioner allocations, and order of worship
Includes complete proposed revision with cover letter
Registration
Registration closed at noon on Friday, February 20. All attendees must register by this date.
Ministers and Clerks of Session: We will need to know the names and contact information (email and phone number) for your commissioners ahead of time. Please email this information to Barbara Espigh at barbara@presbyteryofthejames.org.
All attendees: Please use the link below to access registration on our website, even if you intend to attend in person. You will be asked for your name, phone number, whether you plan to attend in person or via Zoom, your church’s name and city, and whether you are a ruling elder commissioner (a ruling elder who was elected by the church session to represent the congregation), ruling elder serving as moderator of a POJ committee, minister member, commissioned ruling elder, certified Christian educator, Corresponding Member (member of another presbytery), or guest; and you will find a place to indicate your lunch preference as well.
All registrants will receive an email from Zoom including information regarding virtual meeting access. Please save that email to use on February 21 to log in to the meeting should you prefer to attend via Zoom.
If you do not receive an email confirmation from Zoom within a few minutes of completing registration, please contact the POJ office.
Selecting in person or virtual participation during registration does not lock you into that option; we understand circumstances may change between the date you register and the meeting. If registration is still open, register again to override your previous choice. If you wake up feeling under the weather on the day of the meeting, but still wish to join us, we will welcome you via Zoom.
All ministers and sessions are reminded that email excuses are required for absences to be approved. Email a request to be excused to office@presbyteryofthejames.org.
Motions/Amendments
To make a motion during the meeting, please complete a motion form, which may be found near the microphone in the meeting space, and submit it to the stated clerk. If possible, please present it to the stated clerk prior to making your motion.
For Zoom attendees, use the motion form and email your completed form to the stated clerk (statedclerk@presbyteryofthejames.org).
Of course, any motion may be made from the floor during the meeting once it has been submitted in writing to the stated clerk. Having the text of motions in advance allows us to prepare to display the text for all participants in order to provide clarity and give the motion the best chance of being evaluated clearly.
Thank you in advance for your consideration of this request. Please direct any questions to statedclerk@presbyteryofthejames.org.
Notes for In-person Participants
Church Location
Fairfield Presbyterian Church is located at 6930 Coldharbor Rd, Mechanicsville, VA 23111. Click here for directions.
Parking and Facility Accessibility
Welcome! The meeting will be in our Family Center (gym) which is located in the back of the property. Drive all the way around and park in the gravel lot, or any available parking spot. Handicap accessibility can be found from any exterior sidewalk - there is a ramp directly into the Family Center entrance. Please be mindful of those needing van-accessible handicap parking.
Child Care
There will be no childcare available at this meeting.
Meals
Refreshments will be available during registration. Lunch will be assorted sandwiches, chips, and cookies. There will be gluten free and vegan options available. Cost is $15 payable by cash or check made out to Fairfield Presbyterian Church.
Wi-Fi
Please download the packet to your laptop, tablet, or other device prior to arriving at the meeting location. We would respectfully ask that you refrain from connecting to the Wi-Fi so that we may reserve maximum bandwidth for those running the virtual side of the meeting. Please do not use your Zoom link if you are attending in person. Thank you for your cooperation.
Questions/Concerns
Please direct all questions or concerns as soon as possible to Barbara Espigh, associate for administration and support. Barbara can be reached via (barbara@presbyteryofthejames.org) (preferred) or at 804-262-2074.
**Emails and calls will be returned during POJ office hours Monday – Thursday 8:30 a.m. to 4:00 p.m. Please be sure to contact the office with any questions well before the registration deadline**
Checklist
Ensure you complete the following to prepare for the meeting:
- Elect ruling elder (RE) commissioner(s) and provide RE commissioner name(s) to Barbara Espigh
- Teaching elders (TE): request an excused absence, if needed, by emailing Barbara Espigh
- Download the meeting packet to your device
- Review the packet in advance
- Update your version of Zoom to the latest
- All attendees: register by Feb. 20 at noon
- Check in at Fairfield between 8:30 a.m. and 9:15 a.m. or log in to Zoom between 9 a.m. and 9:25 a.m on the 21st.