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Registration Open for 119th Presbytery Meeting

Presbytery of the James will convene the 119th meeting in person at First Presbyterian Church, Richmond and via Zoom at 9:30 a.m. on Saturday, February 15, 2025.

Agenda

The meeting will include the following:

  • 9:30 a.m. - Call to order and prayer; installation of new moderator and vice-moderator
  • 9:45 a.m. - Worship Service
  • Reports: Stated Clerk, Commission on Ministry, Presbyter, Anti-Racism Committee
  • 12:00 p.m. Break for lunch
  • Reports: Mission Council, Committee on Representation, Book of Order Amendments, Committee on Nominations, Camp Hanover
  • 2:00 p.m. - Adjournment and closing prayer

Check-in for in-person attendees begins at 8:30 a.m. The Zoom meeting will open at 9:00 a.m. for virtual participants. An orientation for all attendees will occur at 9:15.

The meeting will break between 12:00 and 12:45 for lunch.

Meeting Documents

Review the meeting packet below in advance of the meeting.

Includes boundary expectations, health expectations, RE commissioner allocations, and order of worship

Includes complete information packet from GA about the proposed Book of Order Amendments

Registration

Online registration closed at noon on Friday, February 14. All attendees must register by this date. In-person participants who miss the deadline may register onsite Saturday morning.

During registration, please indicate whether you plan to participate in person or via Zoom. This helps meeting organizers coordinate appropriate resources. All participants, whether they plan to attend in person or virtually, will receive log-in information for Zoom as a precaution. If you do not receive an email confirmation from Zoom within a few minutes of completing registration, please contact the POJ office.

Selecting in person or virtual participation during registration does not lock you into that option; we understand circumstances may change between the date you register and the meeting. If registration is still open, register again to override your previous choice. If you wake up feeling under the weather on the day of the meeting, but still wish to join us, we will welcome you via Zoom.

Once you have registered for the meeting, you will receive an email confirmation, which will include a link to join the meeting. Use that link to join the meeting if you are participating virtually. Disregard the link if you are attending in person.

All ministers and sessions are reminded that email excuses are required for absences to be approved. Email a request to be excused to office@presbyteryofthejames.org.

Motions/Amendments

To make a motion during the meeting, please complete a motion form and submit it to the stated clerk. If possible, please present it to the stated clerk prior to making your motion.

For in-person attendees, motion forms will be available at the registration table and near the microphone in the meeting space. Present your completed form to the stated clerk.

For Zoom attendees, email your completed form to the stated clerk.

Notes for In-person Participants

Church Location
First Presbyterian Church is located at 4602 Cary Street Rd, Richmond, VA 23226.

Facility Accessibility and Parking
Off-street parking is available. There are elevators to all areas of the church. There is a private, all-gender bathroom available.

Child Care

Childcare is available for $20/child for those who request it using this link by Feb. 7. Parents will need to provide all drinks, snacks, and food for their children. Childcare is primarily geared toward children five and under. If you need care for an older child, please contact nursery@fpcrichmond.org.

Meals
Thanks to a generous, anonymous donation, lunch will be provided. There will be gluten free and vegan options available.

Wi-Fi
Download the packet to your laptop, tablet or other device prior to arriving at the church. Refrain from connecting to the Wi-Fi to reserve maximum bandwidth for POJ staff and volunteers running the virtual side of the meeting. We appreciate your cooperation.

Questions/Concerns

Please direct all questions or concerns as soon as possible to Barbara Espigh, associate for administration and support. Barbara can be reached via email (preferred) or at 804-262-2074.

Checklist

Ensure you complete the following to prepare for the meeting:

  • Elect ruling elder (RE) commissioner(s) and provide RE commissioner name(s) to Barbara Espigh
  • Teaching elders (TE): request an excused absence, if needed, by emailing Barbara Espigh
  • Review the meeting packet in advance
  • Update your version of Zoom to the latest
  • All attendees: register by February 14 at noon
  • Log in/call in to Zoom between 9:00 and 9:15 a.m. on February 15
  • OR arrive to First Church, Richmond by 9:15 a.m.